Digitisation and automation of processes

Process automation

Document management System

Document management system (DMS) save you time and money. Automated administrative processes bring greater efficiency and demonstrably reduce operating costs. We have a range of tools that enable us to digitise and fully automate office routines.

It doesn't matter if you have documents in printed or already in digital form. Or in both versions. Our technology allows you to synchronize all types of documents into one DMS system. We always model our document solutions according to what you need in your company.

The main advantages and benefits of DMS

The automation of individual processes in a DMS has many advantages and benefits in the overall view, among which are the following

• Digital circulation and approval of documents
• Mobile approval and substitutability
• Instant overview of the approval workflow
• All documents in one place
• Security of document handling
• Security of document handling
• Reduced unnecessary paper generation - Paperless office
• Increased efficiency

We most commonly automate the following business processes

Purchase orders Purchase orders received Cash receipts Contract records Electronic signature

Electronic signature Asset management Directives and company documents Task management Trusted archive

DMS ensures a smooth flow of your documents

Many business, accounting or HR processes have one common denominator: they require a lot of routine activities that are repeated day after day. Manual retyping of invoices, endless approvals of documents with which an authorized person circulates the company, extensive accounting and other paperwork.

If you decide to implement a DMS in your company, the circulation of your documents will gain a whole new order. You will always know clearly what state a document is in and you will completely prevent any document from getting lost. 

 

 

We can implement the DMS software into your system. You can choose between a cloud or on-premise solution. At the same time, if you need to manage or digitize paper documents, we integrate the DMS into our digitization center.

We also provide expert consultation in the area of document solutions and can also perform an analysis of the current state of document management in your company. 

Document digitization and data extraction with AI

Document digitization 

Digital documents are gradually replacing printed documents. Digitizing documents is not just about replacing printed documents with digital ones, but also about changing the related processes in your company, setting up automated workflows and teaching your employees how to work in the new system.

You need a reliable partner for such a change. We can help you with the digitisation of documents or with the implementation of a document management tool (DMS) in your company, whether you want to go completely digital or combine the capabilities of digital technology with print. 

Digitisation centre services 

If you want to convert data from analogue to digital (i.e. from paper to digital), it's not enough to just scan documents and store them in the cloud or on disk. At least when you need to preserve the legal legitimacy of documents, for example, for business or personnel contracts. That's why we combine advanced digital technologies with manual validation when digitizing printed documents. 

To cover the range of processes involved in converting printed documents into digital form, we operate a digitisation centre, one of the largest of its kind in Europe.

We work not only with documents that we digitise from print, but also with documents that primarily exist only in digital form. We can handle both. 

Complete management and extraction of your documents

If you entrust your documents in our hands, we will process them in such a way that all steps comply with the current legislative requirements. With clarity and consideration, so that the flow of documents in your company runs smoothly.

We operate 2 branches of the digitisation centre, allowing your company to completely outsource document processing. We can also handle large quantities of documents in a short time, thanks to the high capacity in our validation centre. 

How is the processing and digitization of your printed documents handled?

• We prepare the documents for digitization: we remove the binding material and sort them logically.
• We scan them and convert them into digital form.
• We ensure the extraction of the selected data.
• We perform manual data validation.
• We export the digitized data to your ERP or DMS.
• We upload documents to a traditional or digital archive.
• We provide long-term archiving in both types of archive.

 

Thanks to manual data validation, we can guarantee up to 99.5% accuracy of the extracted data. Both of our sites meet the strict standards of the ISO/IEC 27001 information security management system. 

Processing your outgoing mail 

Do you need to send out large quantities of printed documents and your internal capacity is not sufficient? We will gladly take over this work for you. You can handle it conveniently from your desk. We will prepare for you a complete distribution of bulk mail, business writing and billings. Whether physically or digitally.

How is your outgoing mail handled?

• We will take the documents from you in digital form. For example, by email.
• We prepare the documents for sending.
• We provide printing and enveloping for physical mailings.
• We send out the prepared mail.
• We'll do the filing and send the reporting.

 

Document archiving and shredding 

If you have binders of printed documents piling up at your business, or if you find it difficult to find them in a traditional physical archive, there's nothing easier than converting your archive to digital form.

We'll take care of your physical and digital archive. We can also arrange for the shredding of documents that have passed their mandatory retention period. We shred both printed and digital documents according to a shredding protocol. 

How do I convert my paper archive to digital form?

• We take over your physical archive.
• We prepare the documents for digitisation.
• After the digitization is completed, we digitize the documents.
• We export the digitized documents to a digital archive.